Race Day Registration

FlexTiming.Pro Race Day Registration Workflow

We are utilizing a modern race day registration workflow that is smoother for both participants and your race committee or volunteers.

Highlights:

• Never Close Online Registration
• Never sell out of shirt sizes (We will track how many you have for you)
• Participants can continue to be cashless
• Smooth and fast registration process

What You Need to Set Up

• Close online registration at the race’s start time (not the day before).
• Print and display your QR code at the registration area.(https://tristateracer.com/wiki/QR-Code-Race)
• Volunteers Use Phones, iPads, or laptops with an internet connection.
• Set up your registration area so pre-registered and race-day registrants go to the same place.

How to use the Race Day Onsite Registration QR Code

1. Log in to your Race Director Dashboard and under Race Day → Race Day Registration - print the code or download the PDF.
   
   
   
   
2. Ask each registration volunteer to scan the QR code. (Your event will have it's own unique code - Do not use the same below)
   
3. From that mobile-friendly Race Day Registration hub they can help you:
• Add Participants on the fly (cash or card accepted)
• Search existing registrants by last name
• Assign or update bib numbers in real time
• Correct registration mistakes instantly
4. The link—and all volunteer access—automatically expires 3 hours after race start, closing out onsite registration.

Search & Assign Bib Numbers

• Use the search bar to look up a participant by last name.
• Click “Assign Bib” or “Edit” to update the bib number or other info.
• We recommend writing the participant’s name on the bib if they’re picking up multiple bibs/shirts to reduce confusion.

Assign or Update Bib Number or click "Edit":







How to Physically Set Up the Registration Area

Paper Registrations on Race Day

• If a participant fills out a paper form:
1. Write the bib number directly on the paper form.
2. A volunteer will then enter their info into the system using the “Add Participant” option.

💡 Tip: You can also interview the participant while entering their data in real time instead of using a paper form at all.

Yes, the bib number can be included as part of the registration entry!